Club Policies


Kombat Federation Training Club Policies


1.  Procedures for all New Student
2.  Safety Policy and Practice
3.  Settling in Policy
4.  Equal Opportunity Policy & Special Needs Policy
5.  Policy and Procedure to be follow in the event of a Fire
6.  Fire Practice Procedures
7.  Policy and Procedure for a child not being collected
8.  Policy and Procedures for a child being Lost
9.  Medication, Accident Procedures Policy
10.  Hospital First Aiders
11.  Child Protection Policy
12.  Managing Children’s behaviour Policy and Practice
13.  Policy for Behaviour and Discipline
14.  Behaviour Management Policy and Practice
15.  Rick Assessment Procedures & Eliminate the Risks
16.  Eliminate the Risks
17.  Safety and training Policy for Seniors Students
18.  Club Rules and code of conduct
19. Licencing Matters
20. Gradings
21. Tournaments
22. Refunds
23. Instructors
  Bowing on/off Procedure
 The ‘traditional’ method of lining up in the Dojo is quite simple. On the command of ‘Seiretsu’ students must line-up quickly and quietly in the proper grade/rank order (highest ranks starting from the front-right working down to the lowest ranks on the rear-left) in equal rank & file in the Kiritsu (informal attention) position (Musubi-dachi), as per diagram. You must not pass in front of higher graded ranks to do so, filter in from the rear and side of your own line. All Sensei stand facing the rank & file of students. In the event that there is more than one Sensei, the highest graded Sensei would usually be positioned at the left of the lower ranked Sensei (this would then be in correct rank position during the 'Shomen-ni-rei', where the highest ranks must be on the right in the line up).
Bowing-on Procedure
Sensei: 'Seiretsu' (line up in correct ranks and files). Sensei ‘signals’ the Sempai to acknowledge the start of the bowing-on procedure.
Sempai: 'Seiza' (all knee).
Sempai: Sensei Ni Rei (Bow to the instructor)
Sempai: Octagani Rei (Bow to the Dojo)
Sempai: 'Kiritsu' (come to attention) - all must stand at once, with the Sensei, to the attention stance – Musubi Dachi) – all bow together with the Sensei.
1.  Students must always arrive, dressed and ready to train, at least 5-minutes BEFORE the class starts. If you are unavoidably late for the ‘bow-on’: a. Bow to enter the Dojo. b. Kneel at the Dojo entrance and  Perform the ‘bow-on’ sequence.  Stand, then bow towards the Sensei (Tachi-rei). Wait for the Sensei to acknowledge your presence BEFORE joining the class.
2.  Tachi-rei (standing bow). Always bow upon: a. Entering and leaving the Dojo. b. Before and after addressing your Sensei, or, if your Sensei is addressing you. c. Before and after performing various techniques with each other.
3.  If the Sensei is not present, the Sempai (most Senior) will start the class. All students must follow the Sempai as though he were the Sensei.
4.  You must inform your Sensei/Sempai of any kind of medical condition, or injury, as a student may be advised that a doctor's advice may be required prior to (continuing) training.
5.  During the session, students must work with an attitude of seriousness and complete concentration. Laughing and talking cannot be permitted. Silence and seriousness during the session are the two rules that must be followed if a high level of training is to be sustained.
6.  Unless training has commenced, all students must bow to Yudansha upon their arrival to the Dojo.
7.  Rapid movement is an essential part of the training, even as it pertains to lining up on command. This habit of moving quickly, without wasted motion and effort, will also help keep the class working smoothly.
8.  When not training, i.e. during breaks etc. Students must sit crossed-legged against the wall in the Shimoza (lower-house) area of the Dojo, or in the designated resting area/s.
9.  You must always wear a clean & pressed white Gi. Badges (Association/Club) must be worn on the left-side of your Gi (chest/arm). Other badges, as country representation badges etc., may be worn on the right sleeve (these are only issued & supplied by your Sensei). 
10.  Only females, and students with special medical conditions, may be permitted to wear a T-shirt (white) under their Gi top.
11.  No student should leave the Dojo during the session; unless he has prior permission from a Sensei or Sempai to do so (this is for reasons of good etiquette as well as Health & Safety).
12.  On the command of ‘Seiretsu’ students must line-up quickly and quietly in the proper grade/rank order in the Kiritsu (informal attention) position (Musubi-dachi). You must not pass in front of higher graded ranks to do so, filter in from the rear and side of your own line.
13.  If a student must stop work, for any reason, then he must obtain permission from his Sensei.
14.  All students must reply ‘Hai-Sensei’ after a command has been given. During training, if you are approached by a Sensei for any reason, i.e. adjusting your technique etc., you must acknowledge the Sensei with ‘Hai-Sensei’.
15.  Each student must report when temporarily discontinuing lessons, this is good etiquette.
16.  If at any-time during training the student requires to adjust his Obi or Gi, he must go down on one knee to do the adjustment. On serious adjustments the student may require to leave the ranks to go to the side of the Dojo, again, drop onto one knee for the adjustment/s.
17.  Seniority system: All students must be aware that a higher ranked member to you is your senior, and must be obeyed as such while in the Dojo. Brown-Belts and lower graded Black-Belts must be referred to as SEMPAI at all times. They are the Dojo ‘Police-force’ and are responsible for the discipline in the Dojo, so 'ongoing' knowledge of the Dojo rules is of paramount importance (every Sempai must have a copy of the Dojo rules to 'hand'). Young as well as older Sempai MUST show a good example. Examples are always followed. Black-belts of 3rd Dan & above, and/or any Black-belt who is teaching, is referred to as SENSEI at all times. During practise no student should go directly to the Sensei without first attempting to gain the necessary knowledge from the next grade up. Each student, however, should make the necessary endeavours to learn the answers from continued practise and observations. The Sensei should be consulted ONLY as a final option.
18.  The motto of the Dojo. Practise hard in order to master the techniques of true Karate-do.
19.  Finger and toe-nails are to be kept short and clean.
20.  No drinking, eating, smoking and no jewellery to be worn in the Dojo. Any jewellery, i.e. a bracelet/ring etc., that is difficult or impossible to remove MUST be safely covered.
21.  A student who has undergone surgery, or who suffers from any kind of serious medical condition or injury, will not be permitted into Jiyu-gumite, or any form of stamina training. Your Sensei, as well as your working partner/s, must also be made aware of any condition.
22.  Respect and revere your parents and elders, respect other people. Respect property and all life. Also, respect yourself.
23.  A Sensei is always a Sensei, not just while he wears a Gi. He must be respected inside as well as outside the Dojo. If he is also your friend, do not take advantage of his friendship.
24.  Never use Karate outside the Dojo, unless for self-defence. Understand the concepts of Karate-ni-Sentenashi.
25.Licences must be valid to train and grade, it is the students responsibility or the parents if the student is under 18 to make sure the licence is renewed before expiry.  
26. Sparring kits should be worn for all sparring activites from Orange belt onwards. the only sparring kits that are allowed to be worn comprising of boots, mitts and a gum shield are the Red or blue kits sold by CKSA. (as advertised on the web site) These are the recognised kits for the tournaments that we attend, CKSA feel that these offer adequate protection for controlled touch Kumite both in the dojo and at competitions (Please note that for certain EKF tournaments the WKF recognised shin and instep are the only footwear allowed to be used). 
REISETSU-O-MAMORI: Stick to the rules of the Dojo.
SHINGI-O-OMANJI: Be loyal to your Instructor.
JOJITSU-NI-OBERESU: Students and Instructors are not all one, never take advantage of his friendship.
SHINKENMI-NI-TESSEYO: Be serious in your efforts.
Instruction and commands are given in Ban - 'Number/s'. These types, and methods of counting with numbers, include:
Finger Counting: 1 – 10; Ichi, Ni, San, Shi (Yon), Go, Roku, Shichi (Nana), Hachi, Kyu (Ku), Ju.
11 – 20; Ju-Ichi, Ju-Ni, Ju-San, Ju-Shi, Ju-Go, Ju-Roku, Ju-Shichi, Ju-Hachi, Ju-Kyu, Ni-Ju.
21 – 30; Ni-Ju-Ichi, Ni-Ju-Ni, Ni-Ju-San, Ni-Ju-Shi, Ni-Ju-Go, Ni-Ju-Roku, Ni-Ju-Shichi, Ni-Ju-Hachi, Ni-Ju-Kyu, San-Ju.
31 – 40; San-Ju-Ichi, San-Ju-Ni, San-Ju-San, San-Ju-Go, San-Ju-Roku, San-Ju-Shichi, San-Ju-Hachi, San-Ju-Kyu, Yon-Ju.
41 – 50; Yon-Ju-Ichi, Yon-Ju-Ni, Yon-Ju-San, Yon-Ju-Shi, Yon-Ju-Go, Yon-Ju-Roku, Yon-Ju-Shichi, Yon-Ju-Hachi, Yon-Ju-Kyu, Go-Ju.
1st – 10th: Ipponme, Nihonme, Sanbonme, Yonhonme, Gohonme, Ropponme, Nanahonme, Napponme, Kyuhonme, Jupponme.
Level: Shodan, Nidan, Sandan, Yodan (Yondan), Godan, Rokudan, Shichidan, Hachidan, Kyudan, Judan.
1.  All students fill in a Registration form/Licence form .This includes full details of the student plus two contact numbers and any medical history and any present conditions. If there is a current medical problem it is requested that a letter from the doctor is seen and the student is able to train with the permission of the doctor.
2.  Each student is made aware of any Health and Safety Regulations that must be obeyed to .e.g. Fire procedure. All students are told where the toilets and showers are.
3.  Each student is made aware of the club rules that are in place and Dojo Code of Conduct.
4.  All new students are taught basic techniques as laid out in the structured syllabus .The techniques are taught precisely for each grade. Specific techniques are taught according to their age range and ability.
5.  When practicing in partners only similar ages train together and grade ability.
6.  Child Protection and Risk Assessment Policies are kept in align with Central Karate Schools and the EKF Procedures.
7.  Students are given a three week period before they are allowed to join, this is to make sure that the students is suitable for this activity and will benefit from taking part.
8.  Parents must apply for the Karate licence within a week of joining and show their licence to their club instructor.
The staff will ensure that all possible precautions are taken to ensure the safety of the children and that parents can be reassured and feel confident to leave their children in our care.
Central Karate Clubs will ensure that:
1.  All children are supervised by the Instructor(s) at all times and will always be within sight of an adult;
2.  All accidents/incidents are recorded in the Accident Book, which will be monitored for safety aspects;
3.  All Instructors(s) are aware of the procedures for children’s arrivals and departures;
4.  Children will only leave the Karate Club with an authorised adult;
5.  The layout of activities allows children and adults to move around safely and freely;
6.  Fire doors are never obstructed;
7.  Fire drills are held at least once each term;
8.  A register of children present is completed soon after arrival, to ensure there is a record available in any emergency;
9.  There is no smoking in dojo used by children;
10.  A stocked first aid box is available at all times;
11.  Fire extinguishers are checked by the school/hirer and all staff must know how to use them;
12.  Whenever children are on the premises at least one Instructor is present;
13.  Any broken, damaged equipment is repaired or discarded.
At The Karate Club we want children and families to enjoy being involved. Children need to know that other adults care about them and will help them to play and work with the Karate activities offered at The Karate Club.
Parents need to feel confident in the ability of the Instructors in the Karate Club to look after and encourage their children to participate. Upset children cannot relax and enjoy the Karate activities available.
When children are of an age to start Karate training (5 Years) we will:
1.  agree, through discussion with the parents, how we will introduce and settle a child into the Club, to ensure that the individual needs of the child are being met;
2.  welcome parents at our sessions until they feel that their child has settled in and not longer needs them there;
3.  tell the parents what activities their child has enjoyed, and future progress.
Equal Opportunity Policy
1.  Central aims to create an environment which recognises and caters for the individual needs of the children, irrespective of cultural and religious background, ethnicity, gender and/or disability.
2.  It is our duty to combat all the manifestations of discrimination.
3.  In accepting this responsibility it is necessary that the instructors understand, respond and provide the necessary training for the children that promote mutual understanding and respect.
Special Needs Policy
The Karate Club recognises the differing needs of all children. We are committed to promoting policies and procedures which aim to ensure that every child is given the opportunity to develop physically, mentally, socially and spiritually, as well as in self-esteem.
We aim to give every child a chance to try and develop skills in karate working in co-operation with parents where necessary.
1.  Our aim is to respect every child, including those with special needs.
2.  We aim to help and teach each child to achieve as much training as possible.
3.  At all times we will operate in partnership with parents to ensure the best possible attention is given to the children.
4.  Each child’s progress will be monitored and parents will be kept informed.
5.  Parents will be encouraged to stay within the Karate Dojo to assist the child.
The safety of the students at all times is a prime consideration in all that takes place at the Club.
In the event of a fire occurrence in the building, the fire procedures as written in the policy will be followed by Instructor, Parents and children to remove everyone to safety.
1.  The Instructor will ensure that all children and staff are safely outside the building and a distance from it. The Register should be collected when exiting to ensure a check can be made of all children and adults present that day.
2.  The Instructor(s) or member staff will telephone the emergency number for the fire service, giving clear directions to the locality of the setting.
3.  Instructor(s) or staff will be responsible for assuring children that they are safe.
4.  The building will have been vacated quickly and personal possessions, coats, etc: - will have to be left inside. This may upset some children; however it is important to ensure that they understand that they and their safety are more important.
5.  Children should not be removed from the incident (e.g. by a parent) without the
6.  Instructor or staff being aware and for this to be recorded.
7.  Fire Service fireman attending the fire will decide if and when it may be safe to return to the building, if only to retrieve belongings.
8.  If it is not possible to return to the building, parents need to be contacted to collect their children. It is therefore important that at least one member of staff carries a mobile telephone.
9.  If it is possible to return to the building (the fire may have been in another area of the building) it will be important to gather the children together and talk about what has happened and how everyone feels about it.
As part of ensuring that all adults and children know what to do in the case of a fire on the premises, a fire drill (practice) will take place at least once each term.
Person responsible will:
1.  Ring the fire bell
2.  On hearing the bell EVERYONE WILL STOP WHAT THEY ARE DOING, Stand still, Stop talking and listen.
3.  The Instructor will: Tell the children to move towards the fire exit door and line up. An Instructor/Adult will lead the children outside and group together. Keeping the children calm.
4.  All Instructors and staff will leave the premises with the children and assemble at a safe distance from the building (preferably to the 'official'designated Safe Area).
5.  The instructor will collect the register and the first aid box.
6.  After joining, the children and staff.
7.  The Instructor will call the register to ensure that all the children marked present at the beginning of the session, are present.
8.  This is an appropriate time to talk about what the next stage would be if there really was a fire. After a few minutes everyone will return to the building.
9.  it is important that the Instructor take time to answer children’s questions and to reassure those who may be disturbed by the procedure.
10.  A record will be kept of the date and time of all fire practices.
Children are in the care of the Karate Club until they are handed over into the care of their parent/carer.
Unless another class is running Parents must pick up children at the end of the lesson. At that time the Gym or hall will be closed by the caretaker and the Instructor may have to go to another club to teach. 
The times and procedures for collection of children should be made clear to parents in the information given to parents prior to a child starting at the Karate Club. Occasionally, a parent may be delayed or ‘forgotten’ by another family member, friend or neighbour.
1.  If a child is not collected after 15 minutes of the session finishing, the parent/carer should be contacted by telephone.
2.  A member of the Karate Club will try and phone other emergency contact numbers.
3.  If the child has not been collected within half an hour and no contact has been made then the police will be called and take action.
4.  This highlights the need for details to be given by parents of another family member, friend or neighbour who can be contacted in an emergency.
Children are in the care of the Karate Club throughout the session until they are handed over into the care of the parent/carer.
The Instructor will take every precaution necessary for the safety of the children whilst in their care.
All Children must asked permission from the Instructor when leaving the dojo for whatever reason and return as soon as possible. (See club rules)
In the unlikely event of a child being lost the following procedure will be followed:
1.  The Instructor will make a ’headcount’ of all children present against the attendance register for that day to confirm that a child is missing.
2.  A member of staff will ensure that the child is nowhere else in the building or in the outside area, including the toilet area.
3.  A member of staff will search beyond the building in the car park etc.
4.  The children will be asked if they have seen the particular child.
5.  The parent will be contacted in case the child has managed to get out of the building.
6.  The police will be alerted following all procedures being followed and the certainty that the child is not on the premises and that the child has not been taken by the parent, with any record being made.
It is important not to alarm the other children. It is also important to ensure that the attendance register is completed daily, that any telephone messages regarding absent children are noted and that any parent collecting a child early informs a member of the Karate Club before a child leaves the premises.
Parents must be on time when collecting their children. All children must be collected from the Dojo by their parent or appropriate adult.
Parents and the Instructors within the Karate Club need to know what procedures will be followed regarding administering prescribed and non-prescribed medication, together with the procedures to be followed in the very rare occurrence of an accident.
1.  Occasionally a child is on regular medication or as needed e.g. asthmatic, when the child often has learnt to administer his/her own medication, but under supervision.
2.  The parent/carer will need to sign the medication book stating the dosage, time or frequency.
1.  Whilst not wishing to alarm parents, it is possible for a child to have an accident which needs urgent professional attention by a doctor, dentist or at a hospital. Tel 999.
2.  If such an occasion arises, the staff will make every endeavour to contact the parent(s) or a named relation, friend, for the person to take the responsibility for any subsequent treatment.
3.  In the unlikely event that no one can be contacted, the parent will need to have given prior permission for the staff to act appropriately for the good of the child. It is therefore necessary for The Karate Club to have such a form for every child, signed by the parent. (See club registration form).
4.  An Accident Book will be kept of all accidents and incidents no matter how minor.
Details of nearest Hospital
The Karate Club is committed to creating and preserving the safest possible environment for your child, ensuring that he or she is protected from neglect, bullying and any form of physical, sexual or emotional abuse.
We accept children’s welfare is paramount and all children, whatever their age, culture, gender or religious belief, have the right to protection from abuse. All suspicions and allegations will be taken seriously and responded to swiftly and appropriately.
The club has adopted the English Karate Federation policy
Kombat Federation 
Selina Moore
Tel:  01543 473408 / 07730899722
Identified Risks
Medical Conditions/ Low Fitness Levels
Suitability of Premises
Pulled or Strained Muscles
Injury (existing and occurring)
Medical Conditions/ Low Fitness Levels
Members are asked to fill out registration form noting any medical conditions and if necessary to seek advice form a doctor.
Suitability of Premises
Prior to each training session floor is clear and inspected of any hazards and swept where necessary.
Pulled or Strained Muscles:
Students are asked at the beginning of each training session if they have any known injuries. Where applicable training is tailored to suit their needs or students are asked not to train.
All instructors carry out correct warming up and cooling down exercises at the beginning and end of each training session.
Dehydration is to be avoided as far as possible. Hard intensive seniors training sessions may cause students to become dehydrated. This causes much greater stress to be applied to the individual, such as increased heart rate, lower blood volume etc. This condition leads to a reduction in performance. This maybe reflected in reduction of speed, power and pace or all of these. The techniques being performed are also modified due to the inability to perform, found in the dehydrated individual. This is also true for those who are greatly fatigued. The instructor to allow the students the opportunity tohydrate themselves. This will allow them to perform at a greater level and reduce the potentially harmful physiological stresses of dehydration.
Most cuts are caused by Students long or sharp toe or finger nails. These must be keep short and clean (see club rules)
Participants alerted to important of control and risks of training during induction period by fully qualified and experienced Instructors
Ensure mats, mitts, punch/kick bags, all in good condition and in place before training commences. Correct amount of people putting out mats, and bags and everyone knows how to properly place the equipment
Using Equipment
Instruction is given how to hold the equipment. All impact training is taught slowly by qualified Instructors. Once the student is ready to strike harder the instructor will supervise this. Students must wear protected equipment
Injury from Accidental Physical Contact:
Karate free fighting techniques are carried out as laid down in the rules of conduct and at all times supervised by trained instructors; each member is given a copy of this.
Where Karate free fighting techniques are carried out, all students must wear the mandatory safety garments (shin and instep and hand mitt, gum shields).
This is organised so that where possible equal heights are put together.
Students are reminded of their level of control of hand and foot strikes when practicing techniques.
Safety Mats are used where necessary and children are taught correct falling techniques.
All Instructors are first aid qualified and carry first aid bag/accident book and have means to phone for medical assistant
Competitions represent a controlled environment with experienced referees and First Aiders present. Competitors conform to Martial Arts etiquette. The following can be used
Risk assessments can be constructed. For example you would have a sliding scale of risk with each activity. Levels would be from 0 to 5.
0 = no risk of karate related injury,
1 = minimal risk,
2 = slight risk,
3 = minimal injury (pulled muscle/light contact red mark on skin),
4 = medium injury (severe sprain/medium contact/bruising),
5 = maximum injury level (dislocation/fracture), etc.
Turning up to compete; 0 risk. Spectators; 0 risk. Competitors warming up; 2 risk level. Competing; 2 level.... etc.
1.  If you have any medical condition which may cause you any harm, due to the type of training being performed, you must not take part in the training. This includes infections and transferable conditions such as verruca.
2.  If at any time you feel unable to perform or to continue any action in safety you must stop and rest.
3.  If you feel dizzy, nauseous, any chest pains, excessive fatigue, unwell or any other reason which may have an effect upon your health, you must stop and rest. If required, seek medical advice
4.  Do not wait for someone else to rest first. If you need to stop and rest, them you must STOP and REST.
5.  Do not strike, kick or perform any other action to anyone in a way which will cause them pain or harm. The techniques do work, so you must not try to prove it to yourself by hurting your partner. Techniques are to be pulled short of actual contact when directed to your partner by at least 150mm or more. When your level of skill has progressed, you can perform them at a closer range without making any contact.
6.  If you are in an arm lock, strangle hold or similar situation; notify your partner of the fact that the technique is applied by tapping the floor, your partner or yourself with your free hand.
7.  If your partner taps (as described above) you must release the pressure applied immediately and in a safe manner.
8.  If a technique is incorrectly applied, the actions should stop and be re-applied correctly.
9.  If you notice that a technique is being performed incorrectly, you must inform your partner of this at once, either verbally or by tapping (as described above) and then verbally.
10.  If any of the actions performed include take downs, throws or any other techniques likely to cause you to fall to the floor, you are only permitted to perform these techniques if you have been given appropriate training, on how to fall safely for that particular technique. This also applies to all who participate in the techniques. Use Mats when necessary.
11.  Some training may require the use of safety equipment such as hand and foot pads. You are to ensure that these are fitted correctly, kept clean and replaced if damaged or worn out. Do not share your pads with others.
12.  When training do not perform punches, kick or other techniques in a way which over extends the joint, as this may cause you to damage a joint. For example, a 'tennis elbow' type injury may occur.
13.  Notify your instructor if any accident occurs. Also notify your instructor if you find anything which may endanger the health and safety of those present during the training session.
14.  Read, 'In case of fire' notice and know your means of escape in case of an emergency.
15.  If you do not know why you should perform warm up exercises before performing some vigorous actions such as high kicks, ask your instructor to explain when and why these are necessary for the prevention of injury.
16.  During a rest period, if you are thirsty you should have a non-alcoholic drink. This helps to prevent dehydration.
17.  Do not bring food, drinks or any other items into the training area. Do not leave bags or equipment in such a position that they may cause a risk of tripping or falling on someone.
18.  If an item of equipment is too heavy or awkward for you to lift or move safely by yourself, such as a large punch bag or training mat, then do not attempt to move the item until a sufficient number of others assist you. Always keep your back straight when lifting or moving an object. Bend your legs and use the strength in your legs for lifting, not your back.
19.  Items such as watches, rings and jewellery must be removed to prevent injuries to yourself and others.
20.  If you do not understand any of these rules you must seek appropriate information and instruction from your instructor before you are permitted to participate in any training.
21.  See also .club rules
Free Fighting
While the potential hazard from free fighting can be great, if it is controlled appropriately the risk should be very small. The biggest cause of injury during free fighting is usually the ego. Someone tries a bit too hard to better their opponent, or to 'just get one good one in on them'. Such behaviour must be totally eliminated and never tolerated in the dojo. Remind everyone that 'free fighting is a training exercise for everyone and not meant to be a means to boost your ego.' Also that, 'you will need your partners again in the future, so look after them!'
The Individual
We all have some exercises or movements which we are better at than others. Some people can perform exercises such as hyper-flexion of the knee joints and experience no pain or ill effects. The vast majority of us cannot perform these exercises without considerable risk. The person demonstrating the exercises is usually performing those that they prefer to do, or ones that they are best at. If this includes exercises they the can perform with ease but everyone else suffers from a high risk of injury, then it would be a wise action to decline any participation of such an exercise and perform a safe one instead. Let the individual showing off their exercises put themselves at risk, (if it helps their ego) but not you.
Pulled muscles can often occur during warm ups and stretching.
Avoid any exercise you personally think is too high risk for you to perform safely. The common exercises which are often performed which should be avoided include; ballistic stretching, bunny hops, double dorsal raises, feet off the floor six inches, neck rotation, toe touching, and hyper flexion/extension.
 Health and Safety for Instructors
This has been written to increase the awareness of those responsible for the instruction of martial arts, in the need and requirements for knowledge of health and safety. Such knowledge is required for the protection of the student and for those involved in the training process.
Before allowing a student to participate
1.  What are the legal responsibilities associated with teaching a martial art?
2.  Civil Law, Common Law, Criminal Law, Statute Law.
3.  Do not allow a student to train unless they have read and understand the safety rules and have signed and dated a document which state this.
Study Safety Rules
The Safety Rules provide a 'Safe System' to apply to all situations when teaching. They should help students to realise what type of actions and behaviour is expected of them. Also, to remind those responsible for teaching to keep safety in mind. Hopefully, such a system will reduce injury rates and help to protect the instructor from false claims. In any case those responsible for instruction will be in a stronger position to prove their innocence in such a claim, if a safe system, with safety rules can be shown to have been established prior to the claim. If the individual is in violation of these rules, it could be shown that they acted of their own free will and caused the injury / damage
Physiological Requirements
The student must not train in a way which will cause them or others harm. Strict adherence to safety rules will help to minimise accidents and injuries.
Other requirements include:
1. A training system/method which is not, as far as can reasonably be expected, likely to cause any injury to the student performing such actions.
2. Warm up exercises appropriate to actions to be of a nature which will not cause injury. Hard, dynamic or vigorous exercises are not appropriate for initial warm up exercises. Injuries to joints and muscles are more likely to occur if these exercises are applied for a warm up. Torn hamstring muscles are a common example. It should be noted that a warm up will elevate the heart rate above 120 bpm (beats per minute) and below the maximum calculated for the individual. (200 - age = upper training limit, take off extra 10% if the individual is unfit). The warm up will increase the thickness of the cartilage in the joints by up to 50% and changes occur to the fluids in the joints. This allows for improved performance with greater protection to the joints. As the individual requires the use of their joints (hopefully) for the rest of their life, warm up exercises may have a significant effect on the quality of life in later years.
3. Striking and kicking the air can cause joint injuries, especially when performed with speed and power. Children and teenage students who have not finished growing are more likely to sustain joint injuries. Contact bags and pads help to prevent these types of injuries. However, injury can now occur due to incorrect technique making contact with force. Careful instruction is required.
4. Dehydration is to be avoided as far as possible. Hard, intensive training sessions may cause students to become dehydrated. This causes much greater stress to be applied to the individual, such as increased heart rate, lower blood volume etc. This condition leads to a reduction in performance. This maybe reflected in reduction of speed, power and pace or all of these. The techniques being performed are also modified due to the inability to perform, found in the dehydrated individual. This is also true for those who are greatly fatigued.
The instructor must allow the students the opportunity to hydrate themselves. This will allow them to perform at a greater level and reduce the potentially harmful physiological stresses of dehydration.
5. If an injury occurs it is important that it is dealt with appropriately. The location of a nearby telephone in case of an emergency is to be noted. First aid training is to be encouraged for all interested. This is often provided by local adult education colleges and is inexpensive.
Maintaining a Safe System
A regular check on the training area before anyone enters it can be made in a few seconds. However, an official regular inspection of the whole area should be made. This could be scheduled to take place every 4 to 6 months. Maintain a written record, date and sign it for every entry, as this is a record of an inspection having taken place. Report any defects or dangerous items to the owner and warn students.
A licence (Renewable Yearly) for a fee of £47 is payable at the same time as being accepted as a full member of Kombat Federation. This affilliates the student to Kombat Federation. It also insures the student against serious injury. The licence booklet is an official grading record which is used to record grading results and courses attended.
NB If a student is under 18 years of age it is the parents responsibility to renew the licence on a yearly basis, before the date of expiry of a students licence. Licences which are renewed past the expiry date will always be backdated to the date they expired.
Failure to renew the licence will mean that the student is uninsured and will not be able to take part in free fighting where the risk of injury is higher. NB There are no refunds given on licence purchases, if a student decides to leave before the licence expires. 
Membership When a new student joins Kombat Federation they will receive a Karate Suit, Badge and Membership pack. This is to make sure that every student starts with the same suit that fits properly. Once a student has paid membership it is non refundable.
Gradings are held every 10 weeks approximately for gradings up to Brown Belt 1st Kyu. There is then a years training in the club and on specific Black Belt courses for the period of one year and the student will be eligible to take a Dan Grading.
If the club instructor enters the student for a grading the student is expected to attend unless the student is ill, or a parent cannot afford to pay for a grading. In this case a student can miss a grading but is expected to grade after another period of ten weeks.
Gradings are an important measure of a students progress, the goals are set for the student, the aim is to achieve a 1st Dan Grade within a five year period and then spend the rest of the many years training to become a proficient Karateka. 1st Dan means first step, getting a Black belt is not the end but the start of hopefully a life time of training . Where the colour of the belt becomes much less important and the training becomes more intrinsic to self development both in spirit and in body.
Failing a grading
If a student fails a grading the student will be re entered for the following grading 10 weeks later. There will be no charge incurred for the regrade.
In the case of failing a Black Belt Dan Grading the student will be given the opportunity to regrade after a 3 month period, there will be no extra charge  for the regrade.
As part of our membership to the English Karate Federation and the WKF, as an association we have to adhere to the rules laid down by the EKF. Statute 21.9 is the rule which states that non of the students belonging to Kombat Federation can enter any tournaments that are not sanctioned by either the EKF or WKF.
Any student that breaks this rule would be asked to leave the association and would not be able to train with any clubs run by Kombat Federation. If a student is a fully licenced member of Kombat Federation, they can not enter any tournament run by any organisation unless they are entered by their own  club instructor.
If a student decides to leave Kombat kids there are no refunds given on class fees, gradings or licence payments for any reason.
Please note: Class fees are not refundable. Should a student miss a lesson they have the option to attend an alternative class their instructor offers at no extra cost.
Instructors All instructors work on a self employed basis for Kombat Federation, in the event that an instructor decides to leave Kombat Federation for any reason, all of the clubs remain affilliated to Kombat Federation, a replacement instructor will be found who will carry on running the club to the high standards set out by Kombat Federation.
Directors of Kombat Federation & Kombat 
Steven Moore
Selina Moore
WKF English Karate Federation